Call To Order:

7:28pm

Attendance

Present:

Ed Day, Dave DeBruyne, Jon Karnisky, Todd Mazzo,

Apologies:

Bob Sheremeta, Geoff Silkey,

Guests:

None Volunteers: None

Previous Minutes:

Approved

Financial Report:

Approved. Some fees due and more picnic payments. TM still getting Verizon bills each month. DD may need TM's help to file change of address.

Officer Reports

President:

JG resigned by email.

Vice President:

Nothing to report

Secretary:

Nothing to report

Treasurer:

Did further digging into software. Depends what we want for our financial reporting. Business level will cost $300. Home financing would be checks only. $60 for check printing software. Sourceforge and Citizens Bank still to check out.

Scorekeeper:

McGinnity's metro and Sunset Team Awesome haven't called in yet this season.

Protest Commitee:

Nothing to report

PR Committee:

Various options discussed about how to address any concerns floating around

ADO Rep:

Received paperwork for tournament application and next year's membership. Cali running singles league with first 6 to put in money getting entry. Just another idea for getting ADO qualification spots. Potential to reduce cost by dropping to next level down for membership slots.

Old Business:

Signup: Calendar made it bad timing this year (and again next). No takers on the money option.

Picnic: Decent venue. Great food. Lacking a fridge and power for a while (but that was larger local outage). Turnout was disappointing. Ideas for improving turnout or scrap entirely? Kids games, but that would cost more in outlay up front. Throw it open to membership for ideas? Make a deposit-based ticket system? BYOB/ BYOS / BYOE (shelter only)? Should definitely examine other options through polling full membership before signing up the league for another picnic.

New Business:

Rochester Open 2013: Talked to Pat - in for $1000. He would like to see us sell board sponsorships and other additional sponsorships and is prepared to add to it if some form of match is a decent incentive to offer. Technically Sunset is our event sponsor as contribution is cash plus playing space. He is also available to help fundraising efforts. Without locking ourselves into an exclusive pour requirement problem we may be able to get prize donations as opposed to cash from beverage companies. Perhaps an exclusive pour for some beverage companies would be able to be limited to the special promotion rather than venue-wide which is where we would run into obvious resistance from Sunset. Pat offered to sponsor winners' shirts for his events (and we could add our own for other events), which would be nice to have available on-site but would have implications for varying size of participants. Rich also suggested trying to get the Days Inn to buy further into sponsorship beyond cut price rate. We may want to consider shirts again this year but definitely next. We have two potential providers. Could embroider logo on demand or buy shirts based on last year's attendance. $1750 tournament and counting.

2013 Calendar: Was done - some challenges again with Christmas Eve next year (Christmas Day this year).

Open Discussion:

11:30 is the earliest McGinnity's has got done this season. Some are going to 12:30 which is clearly unacceptable. Trisha's rule was not put into play officially so far. Poll captains of division and look into possibility of changes (1 leg 501, single in 301 to replace 501) at midseason?

Adjourn:

9:32pm